Access 2013: The Missing Manual

By Matthew MacDonald

Unlock the secrets and techniques of entry 2013 and observe tips to use your info in artistic methods. With this book’s effortless step by step directions, you’ll the way to construct and continue a full-featured database or even flip it right into a net app. you furthermore mght get tips and practices from the professionals for stable database design—ideal even if you’re utilizing entry for enterprise, college, or at home.

The vital things you have to know

  • Build a database with ease. manage and replace lists, files, catalogs, and different kinds of information.
  • Create your individual internet app. permit your entire staff paintings on a database within the cloud.
  • Share your database on a network. hyperlink your entry database to SQL Server or SharePoint.
  • Customize the interface. Make information access a breeze via development your individual templates
  • Find what you would like fast. seek, kind, and summarize large quantities of information in minutes.
  • Put your details to use. flip uncooked details into well-formatted published reports.
  • Dive into entry programming. Automate complicated initiatives and resolve universal challenges.

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When you right-click the desk tab identify, you could then pick out layout View from the menu, use the Home→View button at the ribbon, or use the tiny view buttons on the entry window’s bottom-right nook. And if you’re fairly impatient, then you definately don’t even have to open your desk first—just locate it within the navigation pane, right-click it there, after which pick out layout View. fighting clean Fields each list wishes a naked minimal of knowledge to make feel. notwithstanding, with no your aid, entry can’t distinguish among severe info and non-compulsory information. as a result, each box in a brand new desk is not obligatory, apart from the primary-key box (which is generally the identification value). do this out with the Dolls desk from bankruptcy 1; you’ll fast realize so that you can upload documents that experience almost no details in them. you could simply treatment this challenge. simply decide on the sector that you really want to make vital in layout view, after which set the mandatory box estate to certain (Figure 4-1). one hundred thirty entry 2013: the lacking guide Data Integrity fundamentals determine 4-1 the mandatory box estate tells entry to not let empty values (called nulls in tech-speak). entry exams the necessary box estate everytime you upload a brand new checklist or regulate a box in an present list. even if, in the event that your desk already includes facts, there’s no be sure that it follows the foundations. think you’ve stuffed the Dolls desk with a couple of bobbleheads earlier than you opt that each checklist calls for a cost for the nature box. you turn to layout view, decide on the nature box, after which turn the necessary box estate to certain. should you keep the desk (by switching again to Datasheet view or ultimate the table), entry supplies the choice of verifying the bobblehead files which are already within the desk (Figure 4-2). when you decide to practice the try out and entry reveals the matter, it grants the choice of reversing your adjustments (Figure 4-3). determine 4-2 It’s a good suggestion to check the knowledge on your desk to ensure it meets the recent requisites you set into position. another way, invalid facts may nonetheless stay. Don’t permit the message scare you—unless you've tens of millions of files, this money doesn’t take lengthy. bankruptcy four: blocking off undesirable facts 131 Data Integrity fundamentals determine 4-3 If entry unearths an empty price, it stops the quest and asks you what to do approximately it. you could hold your adjustments (even notwithstanding they clash with at the very least one list. finally, at the least new files won’t be afflicted by an analogous challenge. Your different alternative is to reset your box to its extra lenient prior self. both method, you could tune down the lacking information via appearing a type at the box in query (page 104), which brings empty values to the head. be aware To The clever Don’t Require an excessive amount of you must imagine very conscientiously approximately what contains the set of values you wish, at a minimal, to create a checklist. for instance, an organization promoting Elvis costumes would possibly not are looking to settle for a brand new outfit into their items desk except they've got each element in position.

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